The basics
There are many talks across the event. Depending on the room, a session may sit on a stage with a lectern and screens, or in a classroom-style setup with tables, chairs and whiteboards. Speakers who need extra resources, such as printed paper, should secure them beforehand, since printers were not available at the Devcon 7 venue. Mumbai TBC Check in and out with the Volunteer Attendance Lead.
Spaces that can host sessions
Devcon has not said which spaces will host its stages. These are the large spaces in the Jio World Convention Centre, with the venue's own capacity figures. Devcon's seating will be lower. Mumbai TBC
| Space | Floor | Capacity (venue figures) |
|---|---|---|
| Jasmine Hall 1 and 2 | Third | Up to 8,200 theatre. Splits 50:50 or 60:40 with an operable wall. |
| Lotus Ballroom 1, 2 and 3 | Third | 3,200 total. Divides into three, with a permanent stage in Ballroom 3. |
| Pavilions 1, 2 and 3 | Ground | Up to 16,500 reception style across all three. |
| Meeting suites | First to fourth | Around 100 to 144 theatre in the larger suites, for workshops. See the meeting rooms list. |
Presentation timings
Every session type has a fixed slot. You give time warnings and cut a speaker off if needed. Devcon 7 timings, for reference. Mumbai TBC
| Session | Speaking time | Q&A |
|---|---|---|
| Lightning talk | 5 min | 2 min |
| Talk | 10 min | 5 min |
| Talk | 20 min | 5 min |
| Panel | 45 min | 10 min |
| Workshop (1h30) | 80 min | None |
| Workshop (2h) | 110 min | None |
| Workshop (3h) | 170 min | None |
Speakers get a wireless microphone and a clicker for slides, and are asked to stay inside the lit speaking area so they are captured on camera for the livestream. Put them in touch with the Stage Manager before they go on.
Your duties in the room
Volunteers in each room split into two kinds of work. How many volunteers each room gets is decided by your lead once the Devcon room list is set. Mumbai TBC
Crowd duty
- Tell attendees when a room is at full capacity.
- Tell attendees when a talk starts and stops.
- Keep the entrance clear.
- Fill seats from the front as people arrive.
- Keep the room quiet during the talk.
Speaker duty
- Help the stage manager and the speakers set up.
- Watch the schedule so talks stay on time. Give warnings and cut speakers off if needed.
- Pass the microphone around when Q&A begins.
- Find lost speakers. Each room's volunteers join a Telegram group with the room's stage manager, the stage and speaker management lead and the volunteer coordinator. When a speaker goes missing, that group coordinates getting them on stage in time.
Translation devices
At Devcon 7, one volunteer on the Main Stage managed loans of translation devices. Whether Devcon 8 offers them, and for which languages, is not confirmed. Mumbai TBC
- Handing outStaff give the attendee a paper wristband and the device, and note the device number. You record the attendee's name and ticket number.
- Taking backStaff cut the wristband. You mark the device as returned in the tracking sheet.
Still to confirm
Nothing here is guessed. These items stay marked until the Devcon team confirms them.
- Which venue spaces host which stages, and their real capacities.
- Session types and timings for Devcon 8.
- Volunteers per room.
- Whether translation devices are offered, and in which languages.
- Whether printers are available at the venue.